Email is a vital tool in the workplace, but it can also be a doorway for security threats if not used carefully. Here are some tips to help you use your email safely at work.
1. Use Strong Passwords
Ensure your email account is protected with a strong and secure password. Use a mix of letters, numbers and symbols. Avoid using easily guessed passwords like “123456” or “password.” Also, avoid passwords that contain personal information such as your last name, child or pet names, birthdays or social security numbers.
2. Be Cautious with Attachments
Attachments can carry viruses or malware. Only open attachments from trusted sources. If an email seems suspicious, verify with the sender before opening any files. Don’t click on anything that you aren’t sure of the sender or aren’t expecting a document.
3. Recognize Phishing Attempts
Phishing emails often look legitimate but are designed to steal your information. Be wary of emails asking for personal details or urging immediate action. Check the sender’s email address and look for spelling errors or unusual links.
4. Avoid Clicking on Unknown Links
Links in emails can lead to harmful websites. Hover over links to see the actual URL before clicking. If you’re unsure, don’t click.
5. Keep Software Updated
Regularly update your email client and antivirus software. Updates often include security patches that protect against new threats.
6. Use Two-Factor Authentication
Enable two-factor authentication (MFA, 2FA) for an extra layer of security. This requires a second form of verification, like a text message code or secondary email, to access your account.
7. Be Mindful of Public Wi-Fi
Avoid accessing your email over public Wi-Fi networks, which can be insecure. If necessary, use a virtual private network (VPN) for a secure connection.
By following these tips, you can help protect your email and your company’s data from potential threats. Stay vigilant and make email security a priority at work. Give us a call at 888-500-9111 or click here to schedule a free vulnerability scan.
Ready to hand off your IT to a reliable team of experts, our sibling company, Atlantic Technology Services, is ready to manage your network so you can focus on growing your business. Schedule a consultation to see what your next steps could look like. Our experts will dig into your system and processes and determine what technology needs updating so your business can run smoother and be more productive. To book a consultation, call 410-860-9899 or click here.
